How do I record and summarize an in-person meeting on iPhone?

Guide · 2026 · Meiotic, Inc.

Step by step

1. Tell people you are recording

Say it out loud before you start. The meeting count-in is silent by design, so the app will not do this for you, and in many places the law requires everyone’s consent.

2. Start the recording

Say “Hey Siri, record a meeting with vabletNotes”, or open the app and tap Record a meeting on the Meetings tab. From any screen in the app you can also press and hold the Meetings tab; a small tap tells you it has taken.

3. Let it count in

A meeting counts down five seconds in silence. Tap the number to start at once, or pause the count if you are still saying hello. Then put the phone face up on the table between the people talking.

4. Watch the words appear

The transcript is written live in large type. If it is missing words, move the phone closer to the quieter speaker. The transcript is saved as it is recognised, so an interruption does not lose what was already said.

5. Stop it

Say “stop recording”, or tap Stop and write it up. With Siri you can also say “Hey Siri, stop recording with vabletNotes”.

6. Say who was there

Pick the people from your contacts, or add a name. This is who the follow-up will be addressed to and who the action items are attributed to.

7. Read the notes

The summary, what was decided, what was promised and who owes what are written on the phone. Each line links back to the moment in the transcript it came from, so check the wording before you repeat it to anyone.

8. Send the follow-up, or don’t

The email is drafted from the notes you approved, addressed to the people who were there, with the files you showed attached. It opens in your mail app ready to send. You press send; the app never does.

What you get

• A full transcript, kept on the phone and searchable.
• A summary, and separate lists of what was decided and what was promised, each attributed to a person.
• A follow-up email draft, addressed and written, opened in your mail app for you to send.
• A calendar entry, if you asked for one.
• The meeting on the home screen with a mark showing whether the follow-up actually went.

All of this is on the free plan, with no limit on how much you record. Pro adds the views across your history: every meeting and note with a person in one place, the documents you have shown, and every follow-up you have sent.

Every Siri phrase

Each phrase has to include the app name; that is how Siri knows which app the words belong to.

• “Record a meeting with vabletNotes” · “Start a meeting in vabletNotes” · “New vabletNotes meeting”
• “Record a note with vabletNotes” · “Take a note with vabletNotes” · “New vabletNotes note”
• “Stop recording with vabletNotes” · “vabletNotes, stop recording”
• “Read my vabletNotes follow-up”

Inside a recording, the spoken command is simply “stop recording”. When you record a note by voice only, the app asks out loud whether to add a contact; say “me”, “yes” and a name, or “no”. Every spoken question is also on screen with buttons.

Small things that make a big difference

• Phone face up, in the middle of the table, not in a pocket or against a wall.
• The room matters more than the phone. A quiet office beats a café.
• Airplane mode is fine. Recording, transcription and the notes do not need a connection.
• If a transcript should not exist at all, delete the meeting. The transcript goes with it, and there is no copy anywhere else.

Related

• What happens after you stop: decisions, action items and the email
• Do I need permission to record a meeting?
• Which devices write the notes automatically
• Siri phrases on the support page